eAuto Fleet is transport contract management software for passenger transport operators. It makes the signed agreement the working rulebook for daily service: service days, shift timings, vehicle requirements, charges and a monthly period that is checked before it is billed.
A contract records the customer, type, term, billing cycle and source quotation. Its service plan defines service days, timings and required vehicles. Charges cover base price, excess kilometres, overtime, off-day service, extra trips and recoverable expenses. Each billing period is reviewed against delivered movements before invoicing.
Static contracts lead to unbilled trips, disputes over excess mileage, and missing receipts. Without a unified system, operations and finance stay out of sync.
Each contract feeds daily work in planning and dispatch and closes each period in billing and reconciliation. The same contract structure supports staff and crew transport and school contract transport.
Record corporate, staff, warehouse and school contracts with their customer, term, billing cycle, value and source quotation. When terms change or a contract is renewed, update the contract so the next period is planned and billed on current terms.
Define shifts, depots, service days and reporting, departure and arrival times, so daily dispatch works from the agreed plan.
Track base monthly charges, excess kilometres, overtime, extra trips, and recoverable expenses before invoicing.
Compare planned and delivered service, and review extra trips, replacements and missing data before invoicing.
Check extra trips, exceptions and VAT on each invoice before billing.
Find quick answers about transport contract management in eAuto Fleet.
Recurring corporate, staff, crew, facilities, warehouse and school transport contracts with monthly or other billing cycles.
Yes, when the contract charges allow it. Extra trips outside the agreed pattern are reviewed with the delivered period before invoicing. Confirm how your customers sign off extra work during the demo.
No. The delivered period is reviewed first, and the invoice is prepared as a separate step.
Yes. Service days hold reporting, departure and arrival times for each shift.
Yes. A single customer can hold several active contracts at the same time, and each keeps its own service plan.
Extra trips, replacements and missing data are reviewed with the delivered period, so finance sees what changed before the invoice is prepared.
Yes. The contract records its source quotation.
Yes. Charges are set per contract.
No. eAuto Fleet records the commercial and service terms you agree with the customer. Signing and legal review of the contract stay outside the system.
GET STARTED TODAY
See how eAuto Fleet connects bookings, transport contracts, fleet operations, billing and accounting in a guided demo for your team.
We will set up its service days and charges and walk through a period reconciliation.
PASSENGER TRANSPORT FLEET ERP
See eAuto Fleet with a booking, contract or service model like yours, from quotation to invoice and margin.
Bring a real booking, contract or service model.
Operations, billing and accounting on one screen.
A guided walkthrough, not a sign-up.
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Share a few details and our team will contact you to arrange a walkthrough at a time that suits you.
