Manage School Transport Contracts, Fleet Readiness and Billing
eAuto Fleet is school transport management software for whoever runs the buses: transport operators and contractors serving schools in the UAE, and schools that operate their own fleet. Give each school contract or service plan a disciplined record, from the recurring commitment to a ready vehicle, an eligible driver and a completed, billed service.
FOR OPERATORS AND CONTRACTORS
School Transport Operations in One Record
eAuto Fleet is built for the team that operates the vehicles, whether that is a transport contractor or a school running its own buses. It covers the contract or service plan, the fleet and the costs behind each school run. It is not a student or parent app.
Contract Records
Schools, terms, service days and billing cycles.
Vehicle & Driver Assignment
Vehicles with the right seating, drivers eligible for the work.
Seating and Capacity
Vehicle capacity matched to each run's requirement.
Vehicle Documents
Document expiry dates tracked for every vehicle.
Maintenance and Downtime
Workshop time and breakdowns visible before planning.
Replacements
Substitute vehicles and drivers recorded against the run.
HOW IT WORKS
From School Contract to Monthly Invoice
Record the Contract
Capture the school, term, service days and charges.
Assign Vehicles
Allocate vehicles and drivers that meet the run's requirements.
Check Readiness
Confirm documents, maintenance status and driver eligibility.
Record Service
Log delivered runs, replacements and exceptions.
Bill the Period
Reconcile delivered service and raise the invoice.
Contract Terms
Driver Eligibility
Vehicle Readiness
Document Expiry
Billing Evidence
READINESS BEFORE EVERY RUN
Know Each Vehicle and Driver Is Ready
Before a run is assigned, eAuto Fleet shows whether the vehicle's documents are current, whether it is in maintenance, and whether the driver is eligible for the work. It records readiness; it does not replace your own safety procedures or regulatory approvals.
- Vehicle document and expiry tracking
- Driver records and eligibility
- Maintenance and downtime status
- Seating capacity matched to each run
- Replacement vehicle and driver records
CONNECT SERVICE TO FINANCE
Bill Each School Contract From Delivered Service
Each month, delivered runs are compared with the contract plan. Extra trips, replacements and exceptions are reviewed before the invoice is prepared and posted to accounting. See how transport contracts and billing and reconciliation work together.
- Planned versus delivered runs for each period
- Extra trips reviewed before billing
- Invoices prepared from the reviewed period
- Receipts allocated against invoices
- Contract profitability reports
REPORTING
Reports for School Transport Operators
See how each contract performs, what each vehicle costs and where delivered service differed from the plan.
Planned versus actual service by contract
Contract profitability
Vehicle cost and utilisation
Document and readiness status
School Transport Questions
What eAuto Fleet covers for school transport operators, and what it does not.
No. eAuto Fleet is for the team that operates school transport, whether a contractor or a school running its own fleet. Student lists, attendance, parent communication and passenger apps are not included.
No. eAuto Fleet is a passenger transport ERP, not a GPS tracking platform. It records planned, assigned and actual service for each run.
Yes. A contractor can keep a separate contract for each school, each with its own service days, capacity requirements and charges. A school that runs its own buses can use the same records to plan runs, check readiness and track costs.
No. It tracks document expiry, driver eligibility and vehicle readiness so your team can act before a run. Regulatory approvals remain your responsibility.
Delivered service is reconciled against the contract for each period, and the invoice is prepared as a separate step.
GET STARTED TODAY
Book Your eAuto Fleet Demo
See how eAuto Fleet connects bookings, transport contracts, fleet operations, billing and accounting in a guided demo for your team.
Walk through a school term with us
Bring one school contract and we will set up its runs, readiness rules and monthly invoice.
