Subcontracted Transport Capacity Management

eAuto Fleet is passenger transport ERP software with subcontracted fleet management. Use outside coaches as a controlled resource: ordered against specific movements, visible to dispatch and checked against the supplier's bill.

How does eAuto Fleet handle subcontracted coaches?

Raise supplier trip orders for specific movements, keep them visible to dispatch, record the supplier's bill against the work it covers, and record payments on the supplier account.

The subcontracting problem

Many subcontracted services are still arranged by phone calls, remembered movements and late supplier invoices, making it hard to see true costs and often leading to margin erosion.

How it works

Find the gap

Identify where you need external capacity.

Raise a trip order

Create a supplier trip for specific movements.

Confirm

Agree the work with the supplier and record it on the trip order.

Deliver

Supplier delivers the agreed movements.

Bill and pay

Record the supplier's bill and the payments made against it.

Review

Review trip order history and supplier reports.

Order outside capacity against real movements

Trip orders record supplier, booking, legs and the agreed AED amount, so you know exactly what was bought and why.

Keep mixed operations on one plan

A movement covered by a supplier sits on the same service day and dispatch board as your own vehicles.

Reconcile supplier delivery and cost

The supplier’s bill posts subcontract hire to the ledger and can be checked against the trip orders it relates to.

Settle and review the supplier account

Supplier payments are tracked with clearing state, and the supplier account shows outstanding, overdue and statement lines.

Frequently asked questions

Answers about supplier trip orders, subcontract costs and supplier accounts in eAuto Fleet.

Is there a supplier portal?

No. Suppliers do not log in. Trip orders, bills and payments are recorded by your team.

Does subcontract cost count toward job profitability?

Yes. Subcontract bills attributed to a booking or contract are part of its direct cost. See profitability reports.

Can one supplier also be a customer?

Yes. One party can hold both roles.

Can a supplier cover several movements on one order?

Yes. A trip order can list several movements.

Can we see what we owe each coach supplier?

Yes. Supplier statements and ageing show outstanding and overdue amounts.

Can we lend our coaches to other operators?

Work you deliver for another operator is recorded as a booking with that operator as the customer.

Is subcontract cost visible per booking?

Yes. Subcontract bills attributed to a booking or contract appear in its direct cost.

How are external coach orders assigned?

Trip orders record the supplier, the movements and the agreed amount; the covered movements appear on the same dispatch board as your own fleet.

GET STARTED TODAY

Book Your eAuto Fleet Demo

See how eAuto Fleet connects bookings, transport contracts, fleet operations, billing and accounting in a guided demo for your team.

Bring your busiest subcontract month

In the demo we show how trip orders, supplier bills and statements line up.