Fleet Accounting Software for UAE Transport Companies
eAuto Fleet is fleet accounting software for passenger transport companies in the UAE. Invoices, supplier bills, receipts, payments and vehicle finance entries reach one general ledger from the records that created them, which reduces duplicate entry between operations and finance.
Does eAuto Fleet include accounting?
Yes. eAuto Fleet includes a chart of accounts, manual and system journals, a journal register, customer and supplier ledgers, bank reconciliation, VAT activity reporting, period close, trial balance, profit and loss and balance sheet. Operational documents post to the ledger when they are posted, so reports and operations use the same figures.
The accounting problem
When operations and accounting live in separate systems, finance re-enters invoices and bills, month-end slows down and management figures drift away from the ledger. Vehicle finance, depreciation and subcontract cost end up in side spreadsheets, so the real cost of running the fleet is hard to see.
Set the chart of accounts
Post from
operations
Reconcile bank and cash
Report and
close
Accounting Foundation
A proper accounting foundation
A structured chart of accounts with postable, control and bank accounts in AED. Transport-specific accounts such as subcontract hire, vehicle finance charges and accumulated depreciation are part of the structure.
Every posting traceable to its source
The journal register shows invoices, receipts, supplier bills, payments and vehicle finance payments with narrative and source, so an auditor can follow any figure back to the operation.
Manual journals with status
Accruals and reclassifications are entered as manual journals, then drafted, reviewed and posted with a clear status, so every adjustment has an owner and a trail.
VAT activity and financial statements
Output and input VAT are summarised from posted documents in the VAT activity report. Trial balance, profit and loss, balance sheet and cash movement come from the same ledger. Statutory reporting and VAT filing remain subject to review by your accountant or tax adviser.
Financial control across the business
Keep one general ledger behind daily operations. Customer invoices from billing and reconciliation, supplier bills from procurement, maintenance costs and vehicle finance entries reach the same accounts, and each figure can be traced back to the record that created it. Bank and cash balances are checked in banking and cash reconciliation, and several companies can each keep their own ledger under multi-company controls.
- Double-entry general ledger with source-linked postings
- Role-based financial visibility and separate permissions for posting
- Period close and receivables/payables control checks
- Statutory profit kept separate from management profitability
Frequently asked questions
Questions finance managers and accountants ask about eAuto Fleet accounting.
No. It prepares VAT activity from posted documents; filing with the Federal Tax Authority is done by you or your adviser.
No. Engagement and vehicle profitability are management views; the profit and loss comes from posted journals. They are reported separately.
Yes. Financial visibility and actions are controlled by roles and permissions.
Opening balances and an accounting cutover date are part of setup. Scope is confirmed during implementation.
Yes. Every posting balances debits and credits, and the trial balance agrees.
An auditor role can be set up with view permissions; confirm the exact permission set in the demo.
Each company keeps its own separated records and ledger.
When customer invoices and supplier bills are posted, their entries reach the relevant ledger accounts with VAT recorded. Confirm your posting rules and approvals during the demo.
GET STARTED TODAY
Book Your eAuto Fleet Demo
See how eAuto Fleet connects bookings, transport contracts, fleet operations, billing and accounting in a guided demo for your team.
Show your accountant the ledger
We will trace an invoice and a supplier bill from the operation to the trial balance.
