Manage Staff and Crew Transport From Contract to Billing
eAuto Fleet is staff transport management software for UAE operators who run recurring transport for companies, sites and crews. Record each contract's shifts and service days, assign eligible vehicles and drivers, compare planned with delivered service, and bill the month from the same record.
WHAT THE CONTRACT CONTROLS
One Record From Agreement to Monthly Invoice
Staff transport runs on fixed patterns: shifts, pickup timings, vehicle sizes and agreed charges. eAuto Fleet keeps those terms on the contract, so dispatch, finance and management work from the same commitments. See how transport contract management works in eAuto Fleet.
- Recurring contracts with service days, shift timings and billing cycles
- Vehicle requirements by seating capacity and vehicle class
- Vehicle and driver assignment checked against eligibility and readiness
- Replacement vehicles and drivers recorded against the original service
- Planned, assigned and actual services kept for every shift
- Usage, kilometres and hours reconciled before monthly billing
WHO IT SUPPORTS
Built for Operators Serving Different Workforces
The same contract structure covers office commutes, site crews and multi-shift industrial work. One customer can hold several contracts, and each keeps its own service plan and charges.
Office Staff Transport
Daily commutes to one or several offices, planned by service day and shift.
Crew Transport
Recurring runs for site crews and field teams, with vehicles sized to each shift.
Corporate Executive Transport
Dedicated vehicle and driver commitments for management, held on the contract.
Industrial Workforce Transport
Several sites and shifts for one customer, each contract planned and billed separately.
CONTRACT TO CASH
From Planned Service to Billing Evidence
Each delivered shift is recorded against the plan in planning and dispatch. Extra trips, replacements and exceptions are reviewed before the period is invoiced, so the invoice in billing and reconciliation reflects what was agreed and what was delivered. When you use subcontracted vehicles, their trips and bills stay linked to the same customer work, and profitability reports show the margin on each contract.
Shift Planning
Service days and shift timings set on each contract.
Planned vs Actual
Delivered service recorded against every shift.
Usage Reconciliation
Kilometres, hours and extras checked before billing.
Readiness Checks
Driver and vehicle documents and expiry dates.
Staff Transport Questions
Answers about how eAuto Fleet handles recurring staff and crew transport contracts.
No. eAuto Fleet records planned, assigned and actual services against each contract. It is a passenger transport ERP, not an attendance system or a GPS tracking platform.
Yes. A customer can hold several active contracts, and each keeps its own service plan, shifts and charges.
A replacement is recorded against the original planned service, so the change is visible when the period is reconciled.
Yes. Supplier vehicles can be assigned to contract services, and their trips and bills stay linked to the customer work they served.
No. The delivered period is reviewed first, and the invoice is prepared as a separate step.
GET STARTED TODAY
Book Your eAuto Fleet Demo
See how eAuto Fleet connects bookings, transport contracts, fleet operations, billing and accounting in a guided demo for your team.
Reconcile one of your contracts with us
Bring a monthly contract and we will show its plan, assignments and period reconciliation.
